1. Introduction to this Privacy Policy
We respect your privacy and are committed to protecting your personal data when you visit https://socialgalaevents.com/, browse our themed event offerings, or use our booking and contact functionalities. This Privacy Policy describes how we handle personal data for all users interacting with the platforms, tools, and communication channels operated by FOP BUDOWNICTWO I NAJEM POKOI ALEKSANDRA ROSZAK.
Our platform functions as a high-end booking engine for bespoke themed events, poker tournaments, mobile casino entertainment, and curated lounge experiences delivered to corporate and private venues across Poland. As part of providing these services, we process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and relevant Polish legislation.
2. Data Collection
When you interact with our website or services, we may collect and process the following categories of personal data:
2.1 Data you provide directly
- Contact details such as your name, email address, and optional phone number when you submit a booking inquiry or contact form via the Booking or Contact Us pages.
- Event-related information including preferred dates, venue location, estimated number of guests, event type (e.g., poker, casino, lounge, corporate entertainment), and any additional notes you choose to include.
- Correspondence content such as messages and follow-up information you share with us via email or other communication channels.
2.2 Data collected automatically
- Usage and analytics data about how you interact with our website, including pages visited (for example, Events, Lounge, Poker, Casino, or Entertainment), time spent on each page, and navigation paths.
- Technical information such as anonymized IP address, browser type, device type, and basic system configuration, used for performance optimization and security monitoring.
- Cookie identifiers and similar technologies that help us recognize returning visitors and understand aggregated browsing behavior, as described in the Cookie and Tracking Technologies section.
Providing certain personal data may be necessary for us to respond to your booking request or inquiry. Where information is required, this will be clearly indicated in the relevant web form.
3. Purpose of Data Usage
We process your personal data only for specific, explicit, and legitimate purposes related to our luxury event and entertainment services:
- Processing bookings and inquiries: to respond to your requests, prepare tailored event concepts, provide pricing information, and confirm or manage your reservations submitted via the Booking or Contact Us pages.
- Customer support and communication: to answer your questions, coordinate event details, handle changes or cancellations, and provide service-related notifications.
- Personalization of your experience: to suggest relevant event formats, entertainment concepts, and content based on your interests, previous inquiries, or browsing patterns.
- Service optimization and development: to analyze aggregated usage data and improve our website performance, navigation, and content clarity, ensuring a fast, intuitive booking experience.
- Legal and regulatory compliance: to meet our accounting, tax, and record-keeping obligations under Polish law and, where relevant, to respond to lawful requests from public authorities.
- Security and fraud prevention: to protect our systems, detect suspicious activities, and maintain the integrity of our digital channels.
4. Data Sharing and Disclosure
We treat your personal data with care and do not sell your information. However, in order to provide and enhance our services, we may share personal data with carefully selected third parties under strict contractual safeguards:
- Service providers and processors: such as IT hosting and maintenance providers, analytics tools, customer communication platforms, and, if applicable, secure payment processors supporting event bookings.
- Event logistics partners: trusted suppliers or partners directly involved in delivering your event experience (for example, venue liaison or technical support), but only to the extent necessary for coordination and execution.
- Professional advisers: including legal, accounting, or tax advisers where disclosure is necessary to obtain professional guidance or fulfill our legal obligations.
- Public authorities: where required by law, court order, or administrative decision, and only within the limits defined by applicable regulations.
Whenever we engage third-party processors, we ensure that they are bound by data protection agreements requiring them to process personal data solely on our instructions and to maintain adequate security measures. Your privacy remains a top priority in all such arrangements.
5. Your Rights under GDPR and Polish Law
As an individual whose personal data we process, you have several rights under the GDPR and relevant Polish data protection laws. Subject to certain conditions and legal limitations, you may:
- Right of access: request confirmation of whether we process your personal data and obtain a copy of that data together with relevant information.
- Right to rectification: request correction of inaccurate or incomplete personal data that we hold about you.
- Right to erasure: request deletion of your personal data in situations where it is no longer necessary for the purposes for which it was collected, or where you have withdrawn consent (if consent was the lawful basis), subject to legal retention obligations.
- Right to restriction of processing: request that we limit the processing of your personal data under certain circumstances, for example while a complaint or accuracy review is pending.
- Right to data portability: request that we provide you or a third party you designate with a copy of certain personal data in a structured, commonly used, machine-readable format.
- Right to object: object, on grounds relating to your particular situation, to processing based on our legitimate interests. We will cease processing unless we demonstrate compelling legitimate grounds or the processing is necessary for legal claims.
- Right to lodge a complaint: if you believe your data protection rights have been infringed, you may lodge a complaint with the competent supervisory authority in Poland or in your country of habitual residence.
To exercise any of these rights, please contact us using the details provided in the Contact Information section or visit the Contact Us page. We will respond to your request in accordance with applicable legal timeframes.
6. Data Security Measures
We implement robust technical and organizational measures designed to protect your personal data against unauthorized access, accidental loss, alteration, or disclosure. These measures are aligned with the nature of the data processed and the risks associated with our online booking and event management activities.
- Secure infrastructure: using reputable hosting environments with appropriate access controls and monitoring.
- Access limitation: granting access to personal data only to authorized individuals who need it to perform their duties and are bound by confidentiality obligations.
- Data minimization: collecting and storing only the personal data that is necessary for the stated purposes and regularly reviewing retention periods.
- Organizational safeguards: maintaining internal procedures to manage data protection responsibilities and respond to possible incidents.
While no digital system can be guaranteed 100% secure, we continuously evaluate and refine our safeguards to help protect the confidentiality, integrity, and availability of your data.
8. Data Retention
We retain personal data only for as long as is necessary to fulfill the specific purposes for which it was collected, including to satisfy any legal, accounting, or reporting obligations.
- Booking and event-related data: kept for the duration of the booking and event lifecycle and for a reasonable period thereafter to handle follow-up questions, potential disputes, or repeat bookings.
- Correspondence and inquiries: stored for the time required to address your request and, where appropriate, for a limited additional period for reference and service quality monitoring.
- Analytics data: used in aggregated or anonymized form wherever possible, with retention periods designed to support long-term performance and trend analysis without keeping identifiable information longer than necessary.
Once the applicable retention period expires, we either securely delete or irreversibly anonymize the relevant data, provided that no overriding legal obligation requires us to keep it longer.
9. Updates to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or data protection practices. The most current version will always be available on this page.
Where changes are significant, we may choose to provide additional notice, for example by highlighting the update on our homepage or within key sections such as Booking or Contact Us. We encourage you to review this Privacy Policy regularly so that you remain informed about how we protect your personal data.
10. Contact Information
If you have any questions about this Privacy Policy, our data protection practices, or if you would like to exercise your rights, please contact us using the details below:
- Data Controller
- FOP BUDOWNICTWO I NAJEM POKOI ALEKSANDRA ROSZAK
- Authorized Company Representative
- ALEKSANDRA ROSZAK
- Postal Address
- Zaciszna 18, 96-325 Tartak Brzózki, Polska
- Email Address
- [email protected]
You may also reach us via the Contact Us page, where you can submit a dedicated request related to privacy, bookings, or general inquiries.